Rice Mill & Oil Palm Processing System
Streamline purchasing, weighing, and reporting with automated calculations and accurate management.
Rice Mill / Oil Palm
The system streamlines rice and palm oil processes. It supports Nota Timbang, auto agent commission reports, and paddy purchase tracking for rice mills. For palm oil, it handles Good Received Tickets, MPOB/associate pricing, and CPO tank balance. A Weight Bridge System can automate weight data entry for greater accuracy.
Key Challenge
Rice Mill
Pain Points:
- Manual data entry causing errors and inefficiency
Difficulty managing fluctuating paddy purchases and inventory
Complex agent commission calculations
Lack of data automation and integration
Background:
Labor-intensive industry facing growing demand for quality
Need for modern systems to reduce errors and optimize operations
Pain Point and Background
Key Challenge
Oil Palm
Pain Points:
Complex pricing based on government and associate rates
Manual entry of weight and other data prone to errors
Difficulty tracking CPO tank levels and sales in real-time
Disconnected systems for procurement, sales, and inventory
Background:
Increased focus on sustainability and quality regulations
Need for automation to improve efficiency and reduce errors
Key Modules
Core Functional Modules
Purchase Management
Supports multiple pricing types (e.g., MPOB, Associate) and auto-generates purchase documents.
Weighbridge Integration
Connects with weighbridge systems for automatic and accurate weight input.
Inventory Management
Real-time tracking of paddy or CPO tank stock, with in/out records and balance monitoring.
Smart Report Generation
Auto-generates key reports like purchase records, sales listings, and agent commissions.
Type A
Rice Mill
Main Features
Key Features & Functions
Generate Nota Timbang
Automatically captures weight and moisture data via weighbridge.Auto-Calculated Commission Report
A report showing commission/incentive calculations for agents.Paddy Purchase Listing
A report displaying all paddy purchased, including supplier details and quantities.
Features
Pros
Allows manual input of weight and moisture details, giving users full control to ensure accuracy based on real-time physical measurements.
Required Module
Sales Module
Stock Module
Overview Report
Report#1
This Nota Timbang report (PPX 5321) documents a paddy purchase transaction from DEFAULT AGENT on 21/9/2021. The total weight of 9,000kg was processed in two batches of 4,000kg each, with 18% total deductions (10% moisture + 8% impurities). After deductions, the net weight of 3,280kg per batch was paid at RM1.20/kg, totaling RM3,936, plus a RM1,180.80 subsidy for a final payment of RM5,116.80. The subsidy remains valid for 6 months from the transaction date. This report highlights the need for automated weighbridge integration to replace error-prone manual entries of weight and moisture data.
Overview Report
Report#2
This Paddy Purchase Report dated 14/11/2022 logs two deliveries by lorry ABC 8888 from Default Agent. It shows gross weight, deduction percentage, net weight, and payment for each entry. The first delivery had 3,710 kg with 21% deduction, and the second 1,910 kg with 19% deduction. The report ends with a total of 5,620 kg gross, 4,478 kg net, and RM 5,373.60 paid.
Overview Report
Report#3
This payment voucher documents three paddy rice transactions with Supplier A on 20-21 September 2021, totaling 9,620kg gross weight (7,758kg net). After RM192.40 in transport deductions, the final payment amounted to RM9,194.78, with an additional RM387.90 incentive applied. Notably, the third transaction (ABC 1234) aligns with prior records—4,000kg reduced to 3,280kg net, paid RM3,888.80. The reliance on manual calculations underscores the need for automated weighbridge integration to enhance accuracy and operational efficiency.
Rice Mill Operational Report Summary (Nov 2022)
Report#4
This biweekly rice mill report shows 198 tons of beras produced from 12 tons/hour processing over 36 hours. The mill stores 2,512 tons of padi and 657 tons of beras. It dried 183.6 tons and bought 2,849 tons of padi, selling 193 tons of beras for RM192,870. Licenses valid until June 2022, but full manual operations without a weighbridge pose risks in accuracy and compliance. An automated weighbridge is recommended for better tracking and efficiency.
Type B
Oil Palm
Main Features
Key Features & Functions
Generate Good Received Ticket & DO Ticket
Automatically creates GRN and Delivery Order for each transaction.Supports Two Types of Purchase Invoice
MPOB – Follows government-set pricing
Associate – Based on associate-agreed price
Purchase & Sales Listing
View complete records of all purchase and sales activities.
CPO Tank / Bulk Silo Balance
Displays real-time stock levels for Crude Palm Oil.
Enhancements
Additional
Weight Bridge System (If don’t want to manually enter in SQL)
Weight In, Weight Out & other information can be entered in the Weight Bridge System, then the Weight Bridge System will automatically create a Good received in SQL system & update the information
Required Module
Sales Module
Stock Module
Overview Report
Report#1
This weighbridge ticket logs a 17,220 kg FFB delivery with 55% yield in 11 minutes. It confirms MSPO certification but lacks key details like ticket number and driver info, exposing manual process risks. An automated weighbridge system would improve accuracy, apply real-time MPOB pricing, and ensure full traceability—reducing errors without slowing operations.
Overview Report
Report#2
This payment statement documents the financial settlement for 15.63 tonnes of Fresh Fruit Bunches (FFB) delivered by Supplier SUPP1 (MPOB ID: SUPP123) during November 2022. The mill issued a total payment of RM21,172.71, calculated using MPOB’s declared prices of RM7,023/tonne for CPO and RM3,780/tonne for kernels from the Northern region. The amount reflects deductions including a RM16 MPOB cess and standard RM60/tonne processing fee.
Overview Report
Report#3
This summary for Supplier 400-5001 shows 15.63 tonnes of FFB delivered in Nov 2022, but zero deliveries on the 15/11 print date. Though marked MSPO-compliant, the supplier is labeled non-certified, raising compliance risks. Manual reporting causes issues: (1) unclear certification, (2) outdated data, and (3) no real-time validation. A digital system linking MSPO databases with live weighbridge data would fix this, ensuring accurate reports and real-time monitoring.
Overview Report
Report#4
This report shows SUPP1 delivered 15.63 tons of FFB on 15/11/2022 using the same truck (ABC1234). Two bills were issued (7.68 & 7.95 tons). While totals match, it lacks key info like certification and driver details. The manual system risks errors—an automated weighbridge system would boost accuracy and compliance.
Overview Report
Report#5
In November 2022, Supplier SUPP1 (MPOB: SUPP123) delivered 15.63 metric tons of FFB in two batches on 15/11, both via vehicle ABC1234. The supplier had valid MSPO and MPOB certifications, and payment was correctly processed using MPOB pricing and standard deductions. However, issues like missing ticket numbers, no driver info, and conflicting certification labels highlight risks in the manual process. A digital weighbridge system could automate data flow, ensure real-time validation, reduce errors, and support MPOB and EUDR compliance—cutting paperwork and improving traceability.
Overview Report
Report#6
Supplier SUPP1 delivered 15,630 kg of FFB on 15/11 in two loads (7,680 kg and 7,950 kg) using vehicle ABC1234, with tickets #00001–00002 matching payment records. However, the manual report lacks timestamps and quality data. A digital weighbridge system would improve accuracy with real-time quality checks, driver verification, and automated payment links.
Overview Report
Report#7
This weighbridge ticket records the delivery of crude palm oil from the company to customer CUST1 on 15/11/2022. It shows the vehicle’s weight in (19,490 kg), weight out (59,650 kg), and the net weight delivered (40,160 kg). The ticket includes details like the transporter, product type, date, and signatures for confirmation. It serves as proof of the delivery and the amount delivered.
Overview Report
Report#8
This Goods Exit Permit shows that 40,160 kg of crude palm oil was officially released from TESTING (PALM OIL) to customer CUST1 on 15/11/2022. It includes delivery details and serves as proof that the goods left the facility with proper approval.
Overview Report
Report#9
This Daily Palm Oil Delivery Summary outlines the palm oil deliveries for 15/11/2022. It lists one transaction, where 80.32 metric tons of crude palm oil were delivered to buyer CUST1 under delivery order number 00001. The report includes details such as the ticket number, date, and total weight delivered. It serves as an official record to track the quantity of palm oil sold and delivered on that day.
Overview Report
Report#10
This daily report dated 16/11/2022 shows the amounts of crude palm oil and palm kernel processed, stored, and dispatched. It also includes fresh fruit bunches processed and the oil extraction rate, helping track production and inventory.
End-to-End Process Flow
Workflow Automation: Rice Mill & Oil Palm Production
Rice Mill Optimized Process
1. Automated Weighing & Documentation
Auto Nota Timbang: Weighbridge auto-fills weight & moisture data.
Real-Time ERP Sync: Instantly updates purchase and inventory records.
2. High-Efficiency Processing
Low-Breakage Hulling (<5%): Rubber-roll tech reduces grain damage.
Bran Oil Extraction: Converts rice bran into edible oil (+15% revenue).
3. AI-Driven Quality Control
AI Color Sorting (99% Accuracy): Replaces manual grading.
Vacuum Packaging: Increases shelf life by 30%.
4. Digital Management
Live Inventory Tracking: Mobile access to real-time stock levels.
Auto Commission Reports: System calculates agent incentives.
5. Sustainability
Zero Waste: Husk to biofuel, bran to oil.
Compliance Ready: Auto-generates GMP/HACCP reports.
Oil Palm Production Process
1. Automated Operations
Auto-GRN: Weighbridge auto-generates Goods Received Notes (99.9% accuracy).
MPOB Sync: Real-time price updates for invoicing.
Auto-DO: Delivery Orders generated automatically.
2. High-Efficiency Processing
Smart Sterilization: Cuts steam use by 30%.
Oil Yield: 23%+ extraction with twin-screw press.
Kernel Recovery: Converts kernels into profit (PKO/feed).
3. Real-Time Monitoring
IoT Sensors: ±0.5% accurate CPO tracking, leak alerts.
SCADA: Centralized equipment monitoring.
4. Zero-Waste Sustainability
EFB to Biofuel: Replaces fossil fuels.
Kernel Recycling: Turns waste into carbon/feed.
5. Compliance & Traceability
Blockchain Logs: ESG-ready transparency.
Auto-MPOB: No manual reporting needed.
You Should Know Better
Unlock the potential of SQL Software and take your business to the next level. Elevate Efficiency, Enhance Precision. Transform Your Operations – Start Now!
We Serve You Better !
My Software Solution Sdn Bhd is a software consulting firm that mainly focus on business management software, especially accounting software. We provide top notch solution for businesses from various industries in assisting growth and strengthen their business operation.
Office Hours
Closed Sundays | Open All Day
Monday To Friday
Open 9am - 6pm
Saturday
Open 9am - 1pm
Contact
Copyright © 2023 My Software Solutions Sdn Bhd. All Rights Reserved. Web Design.