Achieve LHDN E Invoice Compliance

E Invoice with SQL Account

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Streamline Your Malaysian Business For E-Invoicing With SQL Account 

The Malaysian Inland Revenue Board (LHDN) is making e-invoice mandatory for tax purposes. SQL Account is certified to comply with these regulations, making it a seamless solution for your business. E-invoicing is being rolled out in stages, with the first group of businesses needing to be compliant by August 1, 2024. By July 1, 2025, all businesses in Malaysia, regardless of size, will be required to use e-invoices. Make the switch to SQL Account and ensure your business stays compliant with LHDN regulations.

Feed Customer TIN Into SQL Automatically

idea icon No more asking customers for their TINS one by one

SQL Account is the only accounting software that automatically fetches your customers TIN (Tax Identification number), saving your countless hours of manual effort. 

WHERE THE JOURNEY STARTED

E-INVOICE TIMELINE

Exciting news for SQL users! In the e-invoice era, SQL will build a feature similar to the current SSM power search function owned by SQL, allowing you to easily access the full SSM complete list for tax computation verification.

We’re taking this concept a step further by developing a comprehensive TIN portal. This portal will provide SQL users with a seamless experience for validating TIN numbers, enabling you to verify the accuracy of tax identification numbers with 100% accuracy through the LHDN server.

Read More:

[May, 02] SQL’s Tax Identification Number Portal

With the implementation of E-Invoices, a valid TIN is mandate. Without it, E-Invoice submissions may be rejected or face validation delays. Instead of manually emailing each customer and supplier to request their TIN, SQL has created a TIN Validation Portal where companies only need to submit their TIN once at SQL TIN Portal. SQL will validate your TIN submission with the LHDN Portal. All your suppliers using SQL will no longer need to ask for your TIN. With over 270,000 companies in the SQL user base, there’s a high probability that 70% of your suppliers are SQL users. If you haven’t updated your company’s TIN yet, you can do so here.

[May, 16] SQL E-Invoice Upgrade V1

Companies gearing up for e-invoicing starting on 2024/08/01 should ensure their customer master data includes TIN information. To streamline the process of collecting the required TINs, SQL users can rely on our intelligent outgoing email feature. This feature automatically filters and sends TIN requests only to customers not yet in the SQL Portal, preventing duplicate or excessive requests to the same customers.

[May, 30] SQL E-Invoice Upgrade V2 (Version 850)
SQL AutoTIN Sync :

With this version eliminates the need for manual, time-consuming processes associated with customer Tax Identification Number (TIN) management. A single click facilitates the automatic update of all available and validated TINs within your customer master records. This functionality leverages the LHDN API to ensure 100% accuracy, thereby mitigating the risk of encountering invalid TINs during e-invoice issuance. The entire e-invoicing process is streamlined, promoting greater efficiency and reducing the potential for delays.

[Jul, 09] Release of Purchase Invoice Feature

The Purchase Invoice screen now allows users to select validated supplier bills (listed on the LHDN server) and load them into the SQL Purchase Invoice screen. The amounts will accurately match the validated amounts provided by the suppliers.
[ More details ]

[Jul, 14] Real Experience of E-Invoice Submission via Preprod.Myinvois with your own company (Registered with MyInvois)
  • Upgraded Database Structure (Different from existing commercial copy)
  • Registered MyTax Invoice Server Ready (Facilitate the LHDN linking trial)
  • View Actual Status of Invoice and Import E-Invoice from MyInvois Portal

Now, you can raise sales invoices under your own company by logging into your company account (With Updated Company Info – Secret Key from LHDN MyInvois). Once successfully validated, buyers can log into their accounts at https://preprod.myinvois.hasil.gov.my/ to view the document details recorded on their MyInvois “Document | Received” page successfully.

Experience the long-awaited Real LHDN E-Invoice validation process at https://connect.sql.com.my/[Updated User Guideline on Both LHDN Preprod Setup & SQL Company Profile Setup]

Above LHDN MyInvois + SQL Account is tested on Preprod server.

[Jul, 22] E-Invoice End User Release

As of July 15, 2024, the LHDN SDK remains under development and is subject to ongoing changes. According to the latest SDK specifications, certain APIs are not yet fully implemented in live environments (Actual Production Server – although Preprod server has been implemented). Our testing today indicates that validations from LHDN MyInvois are still unstable (Actual Production Go-Live Server). Therefore, we have decided to delay the full release of the E-Invoice End User to prevent unnecessary multiple upgrades and ensure a smoother experience for all users.

How SQL Accounting Assists Your Business In Adhering To LHDN E-Invoice Requirements?

According to the guidelines as of February 9, 2024, each e-invoice must contain 35 mandatory fields and 20 optional fields, making a total of 55 fields that need to be completed for successful valid e-invoice submission. SQL Account automates this process by storing all these field records, eliminating the need for repetitive manual entry.

For every e-invoice issued, you can track its status within SQL Account, including whether it has been submitted, validated, deemed invalid, or cancelled. This enables you to effortlessly monitor the status of all e-invoices through SQL Account.

Beyond standard sales invoices, certain transactions require e-invoice, including dividends, foreign income, foreign purchases, payments to agents, and cross-border dealings. SQL Account is equipped to support and comply with these requirements in accordance with LHDN guidelines, covering:

 E-Invoice

Consolidated E-Invoice

Self-Billed E-Invoice

Check out these E Invoicing Awareness Webinar Highlights

featuring a LHDN speaker

For more Webinar highlights and expert testimonials, check out the SQL MYSOFTWARE YouTube channel!

Click Here to Watch More

 

When Do You Need To Start Implementing E-Invoicing For Your Business?

E-Invoice will be implemented in phases to ensure smooth transition. The annual turnover or revenue for the implementation of E-Invoice will be determined based on the following:

  1. Taxpayers with audited financial statements: Based on annual turnover or revenue stated in the statement of comprehensive income in the audited financial statements for financial year 2022.
  2. Taxpayers without audited financial statements: Based on annual revenue reported in the tax return for year of assessment 2022.
  3. In the event of a change of accounting year end for financial year 2022, the taxpayer’s turnover or revenue will be pro-rated to a 12-month period for purposes of determining the e-Invoice implementation date

E-Invoice Implementation Timeline:

Targeted TaxpayersImplementation Date
Taxpayers with an annual turnover or revenue of more than RM100 million1 August 2024
Taxpayers with an annual turnover or revenue of more than RM25 million and up to RM100 million1 January 2025
Taxpayers with an annual turnover or revenue of less than RM25 million1 July 2025

LHDN E-Invoice: What Are The Penalties For Non-Compliance?

Compliance with the Malaysian Inland Revenue Board’s (LHDN) E-Invoice mandate is obligatory, and failing to adhere to it can lead to significant repercussions for your business. Here’s what you should be aware of:

Fines: Failing to comply with e-invoice regulations can result in significant financial penalties ranging from RM200 to RM20,000.

Imprisonment: non-compliance may even lead to imprisonment for a period not exceeding six months. This highlights the seriousness of the LHDN mandate.

More info: Offences, Fines and Penalties | Lembaga Hasil Dalam Negeri Malaysia

How To Get Started With E-Invoice In Your Business?

LHDN offers businesses two methods for e-invoice compliance:

1. MyInvois Portal – The MyInvois Portal is a platform for taxpayers who are unable to issue an e-invoice through their own system or who do not have a system for issuing e-invoices. By logging in via the MyTax Portal, they can utilize the MyInvois Portal to fulfill their e-invoice obligations in accordance with the rules and requirements. Taxpayers can manually fill up all the mandatory fields, submit, view, cancel, or reject invoices, among other actions

2. SQL Accounting Software – Recognized as a leading accounting and business solution in Malaysia, trusted by over 270,000 businesses. Our software is user-friendly, supporting e-invoices and ensuring compliance with Malaysia’s Sales and Service Tax (SST), alongside a comprehensive suite for all your operational workflow and accounting standards.

Do I Need A Digital Cert?

A digital certificate is a secure electronic document used to verify the identity of a person, device, or server online. It plays a crucial role in ensuring that data transmitted over the internet is encrypted and secure, protecting it from unauthorized access and tampering.

A master certificate, on the other hand, is a primary digital certificate used by an organization to manage and secure communications across its entire system. It serves as a central point of trust, simplifying the management of multiple digital certificates within the organization. By using a master certificate, the SQL Accounting Software System ensures that all its communications are secure, thereby eliminating the need for existing SQL users to purchase separate digital certificates.

However, if you have specific needs or additional security requirements that necessitate the use of a personal digital certificate, you can acquire one from here. Digital certificates can be purchased from trusted certificate authorities (CAs), and it’s important to choose a reputable provider to ensure the highest level of security. Some of the well-known companies from which you can purchase digital certificates include:

– Pos Digicert Sdn Bhd
– MSC Trustgate.Com Sdn Bhd
– TS Technolody Services Sdn Bhd
– Raffcomm Technologies Sdn Bhd

Acquiring a digital certificate from one of these companies will provide you with the assurance that your online interactions and data transfers are securely protected.

Why SQL Accounting is the perfect partner for

LHDN E-Invoice Compliance

Built-In Compliance

SQL Account Ensures Your E-Invoices And SST Adhere To All LHDN Regulations, Saving Your Time And Minimizing Errors.

1 Software, 3 Platforms

Offers a trio of powerful and seamlessly integrated capabilities. A highly customizable on-premise system. Cloud service extension for unparalleled flexibility and accessibility. Mobile application enabling e-invoice issuing from any device  

Expert Support

Our Team Of E-Invoice Specialists Has In-Depth Knowledge Of The E-Invoice Mandate And Is Here To Guide You Every Step Of The Way.

Reach out to SQL today for a complimentary demo of our SQL Accounting software. Begin enhancing your business efficiency by adopting SQL, and enjoy the dual advantages of improved operational efficiency and compliance with e-invoice requirements.

Secure & reliable

We are Peppol Access Point Certified Providers

As a Peppol Access Point certified provider, we ensure the highest standards of security and reliability in our e-invoicing processes. Our SQL Account software is designed to seamlessly integrate with Peppol’s network, guaranteeing compliant and efficient e-invoicing for your business.

Learn from the experts

LHDN E-Invoice Seminar

Led by accounting software experts, this workshop will provide you with the latest and most concise information on E-Invoicing. Whether you are a beginner, freelancer, or business owner, you will greatly benefit from this session. To ensure a better experience for participants, we are limiting attendance based on the location. Registration is on a first-come, first-served basis, so don’t miss out!

The workshop will cover:
✅ Basic concepts and types of electronic invoices
✅ Mandatory e-invoice implementation and exemption policies
✅ How e-invoices operate
✅ Handling e-invoices in cross-border transactions and special cases
✅ More effective ways to manage e-invoices

 

Don’t miss this opportunity to learn and network!

Seminars

ONLINE

14 MAR 2024 (THU)

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09 may 2024 (THU)

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07 jun 2024 (fri)

END

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08 jun 2024 (sat)

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09 jun 2024 (sun)

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20 jul 2024 (sat)

FULL

penang

10 aug 2024 (sat)

open

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20 aug 2024 (tue)

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07 sep 2024 (sat)

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12 sep 2024 (thu)

upcoming

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13 sep 2024 (fri)

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20 sep 2024 (fri)

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21 sep 2024 (sat)

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19 oct 2024 (sat)

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20 oct 2024 (sun)

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miri

21 oct 2024 (mon)

upcoming

boost your knowledge

E-INVOICE ARTICLES

e invoice system malaysia

E-Invoice System: What You Need to Know

Following the announcement made by the Inland Revenue Board of Malaysia (“IRBM”) in May 2023 regarding the introduction of e-Invoicing in 2024, the IRBM has released updated e-Invoice Guidelines. It involves replacing traditional paper-based invoices with e-Invoices…

Implementation Of E-Invoicing Starting 1st August 2024

What is E-Invoice? 什么是E-Invoicing? An e-lnvoice is a digital representation of a transaction between a supplier and a buyer. e-lnvoice replaces paper or electronic documents such as Invoice, Credit Note, Debit Note , and Refund. e-lnvoicing 是供应商和买方之间的电子交易记录。e-Invoicing 取代了纸质或电子文档

National E-Invoicing Initiative

To support the growth of the digital economy, the Government intends to implement e-Invoice in stages in an effort to enhance the efficiency of Malaysia’s tax administration management. This is in line with the Twelfth Malaysia Plan, where one of the key focus is on strengthening the digital services infrastructure….

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