Track• Sell • Assemble
Vehicle
A Complete Solution for Chassis Number Generation, Vehicle Tracking, and Monthly Reporting
Industry Overview
Industry Background
• Complex Operations Management
Vehicle dealerships handle multiple business functions including inventory control, sales processing, financial services, production coordination, and regulatory compliance – all requiring precise synchronization.
• Strict Regulatory Environment
Government mandates require accurate VIN/chassis number tracking, complete loan/insurance documentation, and auditable financial records with severe penalties for non-compliance.
• Outdated Operational Systems
Many dealerships still depend on error-prone manual methods like Excel spreadsheets and paper-based tracking that cannot support modern business needs.
Key Pain Points
Key Paint Points
• Manual Entry Errors
Mistakes in recording VINs can lead to duplicates or missing data, causing legal and financial risks.
• Inventory Mismatch
System delays result in selling unavailable vehicles or missing sales.
• Trade-In Gaps
Lack of complete trade-in records affects valuation accuracy and opens fraud risk.
• Poor Production Planning
Inaccurate raw material forecasts cause delays and excess stock.
• Inefficient Reporting
Manual report generation is slow and error-prone.
Key Modules
Core Functional Modules
The core modules include Purchase (chassis numbers, purchases, trade-ins), Sales (sales, loans, insurance), Stock (inventory, trade-ins), and Report (monthly reports, Excel export) for efficient management.
Purchase Module
Sales Module
Stock Module
Report Module
WorkFlow Diagram
Auto Tracking Workflow
Client Success Stories
Type A
- Auto-generate new chassis number on Purchase Invoice
All vehicle information from Purchase Invoice, Sales Invoice detail will be recorded
A report to show the month-end balance of motors
Required Module:
Sales Module
Stock Module
Report#1
Client Success Stories
Type B
Auto-generate new chassis number on Purchase Invoice & Item Assembly
Able to calculate the amount of buffer of raw material to assembly on vehicle
Able to automatically track trade-in vehicle, if the vehicle was trade-in and has an existing record in the system, will automatically add numbering behind the chassis number to differentiate
Able to fill in bank / loan details & insurance details as reference in Sales Invoice.
All vehicle information from Purchase Invoice, Sales Invoice & Item Assembly detail will be recorded
A report to show the month-end balance of motors
An excel to show all vehicle detail
Required Module:
Sales Module
Stock Module
Production Module
You Should Know Better
Still jotting down orders by hand while unloading goods? Tired of calling back for stock balances every time customers inquire? Let us simplify it for you! Streamline your process with our solution – Say goodbye to manual hassles!
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My Software Solution Sdn Bhd is a software consulting firm that mainly focus on business management software, especially accounting software. We provide top notch solution for businesses from various industries in assisting growth and strengthen their business operation.
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